From inbox chaos toautonomous order flow.
Ingest every purchase order, extract every line, match every product. Automatically.
Live with operations teams at
Your order desk is drowning in unstructured purchase orders.
Over 60% of order-desk time goes to capturing orders by hand, and some never reach operations at all.
- PO_4421.pdfCustomer APDF
- Re: Order 0091Customer BInline text
- blanket orderCustomer CReused PO #
- scan_3349.jpgCustomer DHandwritten
- quote_v2.xlsxCustomer EExcel
- FW: please loadInternalForwarded
Six operational risks hiding in plain sight.
Format chaos
PDFs, Excel, inline emails, scans, handwritten orders. Every order has to be re-parsed from scratch.
Manual re-keying
Every customer code and product line typed in by hand. Typos hit invoicing, fulfilment and credit.
Product mismatches
Customer descriptions rarely match your catalogue. Disambiguation is slow and error-prone.
Lost orders
Orders that route through individual mailboxes occasionally never reach the operations team.
Pricing slippage
Quotes, price lists and customer-specific terms reconciled by hand. Margin leaks unnoticed.
No live visibility
Counting what came in today requires a manual tally. Leadership flies blind on order intake.
From any inbound format, straight into your systems.
The Weeva PO Automation Platform turns purchase orders in any format into clean, structured, catalogue-matched line items, pushed straight into the system you already run.
Capture
Any format, any source
PDF, Excel, email, scan, handwritten
Extract
The AI parses every line item
Customer, product, quantity, price
Match
Lines matched to your catalogue
Stock list, inventory, CRM
Validate
Confidence scores and review
A person checks only the edge cases
Push
Direct into your systems
Stock, inventory or CRM, seamlessly
Every step feeds a shared learning loop. The platform gets sharper with every order it sees.
See it run on a few of your own sample orders.
Four capabilities. One outcome.
Clean, structured orders flowing directly into the systems you already run.
Purchase order ingestion
A dedicated AI mailbox accepts orders in any format your customers send.
- PDF, Excel and inline email
- Scanned and handwritten documents
- Customer portal uploads
- Originals kept as an audit trail
AI extraction
A continuously learning agent reads every order and pulls out the structured detail.
- Customer, product, quantity
- Pricing and customer terms
- A confidence score on every field
- A person steps in only when needed
Catalogue matching
The AI matches every extracted line to the real product in your catalogue.
- Fuzzy matching on descriptions
- Pack-size sanity checks
- Similar-product disambiguation
- Clean, product-level data out
Direct integration
Structured orders push straight into the stock, inventory or CRM system you already run.
- Connects to your existing systems
- Real-time order push
- Two-way sync where supported
- No manual handoff
Your order data, finally working for you.
Once every order is structured, the platform turns it into live insight: dashboards that update as orders land, and an AI you can simply ask.
Advanced order analytics dashboards
See what came in today the moment it lands. Order volume, value, exceptions and throughput, broken down by customer and product, updating in real time.
Ask your order data anything
No reports to build and no analyst to wait on. Ask the AI a plain question and get an answer in seconds, drawn straight from your live order data.
Your top customer placed 38 orders, up 12% on last week. Two orders are flagged for a price review.
Tangible outcomes within the first 90 days.
of incoming orders auto-extracted with zero manual re-keying
captured with light human review on low-confidence items
of orders captured with a full audit trail of every email and edit
manual handoffs, with orders pushed straight into your systems
Enterprise-grade from day one
Security and AI extraction are built in. There is no standalone product for you to maintain.
Modular and configurable
Customer-specific formats and rules are configuration, not custom code.
A future-proof investment
As Weeva grows across more clients, shared improvements flow to you automatically.
Sits alongside what you have
Works with your stock, inventory or CRM system instead of replacing it.
Frequently asked questions.
How the AI captures, matches and pushes your purchase orders, and what to expect.
Book a 30-minute demo.
No obligation. Bring a few of your own sample orders and we'll show you the extraction and catalogue matching live.
Prefer email? Tell us about your orders and we'll set up a time.