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HEALTH AND SUPPLEMENTS

Variants, batches and expiry dates, from pharmacy orders to receiving.

Pharmacies and retailers order supplements in Excel and PDF, by size and flavour, in their own codes. Weeva matches every variant to the right SKU, applies the account's price list, and reads batch and expiry on the way in.

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Illustrative example: a fictional purchase order from Suikerbos Pharmacy Group, matched to the catalogue.

What does order automation look like for health and supplements?

Order automation for a health and supplements brand reads pharmacy and retailer orders in Excel and PDF, matches each line to the exact variant by size and flavour, applies the account's price list, and creates the sales order in the ERP. On the buy side it reads batch numbers and expiry dates from delivery notes into the GRV.

How do orders arrive in health and supplements?

Many variants by size and flavour, retailer codes, and batch and expiry on receiving.

  • Excel purchase orders
  • PDF purchase orders
  • Inline email
  • Retailer portal exports

One order, start to finish.

Mooirivier Health Products is a fictional supplement brand in Centurion selling to pharmacy groups and health retailers.

  1. 01 · Mooirivier Health Products

    An Excel order arrives.

    Suikerbos Pharmacy Group emails a 46-line Excel order at 09:17 in its own item codes, with whey protein by flavour and tub size.

    Illustrative example: a fictional purchase order from Suikerbos Pharmacy Group, as it arrived.
  2. 02 · Mooirivier Health Products

    Weeva matches every variant.

    Each line resolves to the exact variant and tubs become cases. One ambiguous flavour waits for the order desk to confirm once, and prices come from the group's own list.

    Illustrative example: a fictional purchase order from Suikerbos Pharmacy Group, matched to the catalogue.
  3. 03 · Mooirivier Health Products

    The sales order posts to Cin7.

    Thandeka Mokoena confirms at 09:40 and the order syncs a minute later. The flavour mapping is kept, so next week's order resolves without review.

    Illustrative example: an audit log of fictional users showing who changed what, and the value before and after.

Receiving in health and supplements.

Every inbound delivery carries batch numbers and expiry dates that must be recorded against the right line. Captured by hand, they are the first thing to go missing when the receiving bay is busy.

Products and features for health and supplements.

Read the guideWhy duplicate SKUs and wrong units of measure break order automation (and how to find them)

Integrations common in health and supplements.

Common questions in health and supplements.

Can Weeva tell product variants apart?

Yes. Lines are matched to the exact variant SKU by size, flavour and pack, not just to the product family. Where the customer's description could fit more than one variant, Weeva flags it with a shortlist for a person to confirm, and remembers the answer for that customer.

Does it capture batch numbers and expiry dates on receiving?

Where they are printed on the supplier's delivery note and your ERP has fields for them, yes. Batch and expiry are read with the line they belong to and written to the GRV, so traceability starts at the bay rather than depending on someone typing them in later.

Can it read orders from retailer portals?

If the portal lets you download or email the order as a PDF, Excel or CSV file, Weeva reads it like any other order. Files can be forwarded to Weeva, uploaded, or saved into a watched folder, so there is no need to re-type portal orders.

Can Weeva find duplicate or inconsistent SKUs in our catalogue?

Yes, with Stock Data Audit. Supplement ranges grow quickly, and duplicate SKUs, inconsistent pack sizes and missing prices creep in. The audit finds them in your item master and turns each finding into a task, so orders match against clean data.

See Weeva on your own orders.

Bring three of your own pharmacy or retailer orders and we'll process them live.

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