GLOSSARY
Order automation and goods receiving, defined.
Plain definitions of the documents, checks and data behind every order and every delivery, from GRV to price-less matching.
Every term, A to Z.
A
- Audit trail
- An audit trail is a chronological record of every action taken on a record: who did it, what changed, the value before and after, and when.
C
- Catalogue matching
- Catalogue matching is the step that links each line on a customer's order to the exact product in the supplier's catalogue, whatever description or code the customer used.
- Confidence score
- A confidence score is a measure, attached to each extracted field or match, of how certain the software is that the value is correct.
D
- Delivery note
- A delivery note is the document a supplier sends with a delivery, listing the goods it says are in the consignment.
- Duplicate order
- A duplicate order is the same customer order received or captured more than once, which, if not caught, leads to goods being picked, delivered and invoiced twice.
E
- ERP
- An ERP, or enterprise resource planning system, is the software a business uses to run its core operations in one place, typically sales orders, purchasing, stock, invoicing and accounting.
G
- Goods receipt
- A goods receipt is the ERP transaction that records the arrival of goods against a purchase order, increasing stock and updating the order's history.
- GRN (goods received note)
- A GRN, or goods received note, is the document that records what was actually received from a supplier against a purchase order.
- GRV (goods received voucher)
- GRV stands for goods received voucher. It is the South African term for the document that records what was actually received against a purchase order.
H
- Human review
- Human review is the step in which a person checks and confirms the parts of an automated result that the software is not sure about, before anything is committed.
I
- Intelligent document processing (IDP)
- Intelligent document processing, or IDP, is software that turns documents into structured data.
- Item master
- The item master is the list of every product a business buys, stocks or sells, held in its ERP.
O
- Order merging
- Order merging is the combining of several messages or documents from the same customer, received within an ordering window, into a single order.
- Over delivery
- An over delivery is a delivery in which more units arrive than were ordered on the purchase order.
P
- Pack size
- Pack size is the number of units in one saleable or deliverable pack of a product, usually written as 12 x 500ml or 6 x 1L.
- Price list
- A price list is the set of prices a supplier charges for its products, and a business may keep a separate price list for each customer or group of customers.
- Price-less matching
- Price-less matching is the pricing of an order that arrives without prices, using the correct price list for that customer.
- Proof of delivery (POD)
- Proof of delivery (POD) is the signed copy of a delivery note or waybill that confirms goods were handed over, showing who accepted them and when.
- Purchase order
- A purchase order (PO) is the document a buyer sends to a supplier to order goods, stating the products, quantities, prices and delivery terms it is committing to.
S
- Sales order
- A sales order is the record a supplier creates in its own system to confirm what it will deliver to a customer, at what price and when.
- Short delivery
- A short delivery is a delivery in which fewer units arrive than were ordered on the purchase order.
- Substitution
- A substitution is a delivery line where the supplier sends a different product in place of the one ordered, such as another brand, size or pack of a similar item.
T
- Three-way match
- A three-way match is the check that a supplier invoice agrees with both the purchase order and the goods received record before the invoice is paid.
- Two-way match
- A two-way match compares a purchase order with the delivery that arrived against it, line by line, before the goods are accepted into stock.
U
- Unit of measure (UoM)
- A unit of measure (UoM) is the unit in which a product's quantity is counted, such as each, case, carton, tray, kilogram, litre or metre.
See Weeva on your own orders.
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