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INDUSTRIAL AND ENGINEERING SUPPLY

Two-hundred-line purchase orders in the customer's part numbers, matched to yours.

Industrial customers send long purchase orders in their own part numbers and units: metres, reels, boxes of 100. Weeva matches every line to your catalogue, converts the units, and posts the sales order to your ERP.

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Illustrative example: a fictional purchase order from Postmasburg Drilling Contractors, matched to the catalogue.

What does order automation look like for industrial and engineering supply?

Order automation for an industrial supplier reads long purchase orders in the customer's own part numbers, matches every line to your catalogue, converts metres, reels and boxes of 100 to the units you sell, checks prices and totals, and creates the sales order in the ERP, with back-orders and partial deliveries handled on receiving.

How do orders arrive in industrial and engineering supply?

Long line-count POs in customer part numbers, with unit conversions on every page.

  • Multi-page PDF purchase orders
  • Excel line lists
  • Scanned purchase orders
  • Inline email

One order, start to finish.

Kalahari Fasteners is a fictional fastener and fixings distributor in Kimberley supplying mines, contractors and engineering workshops.

  1. 01 · Kalahari Fasteners

    A 212-line purchase order arrives.

    Postmasburg Drilling Contractors emails a scanned 212-line purchase order at 06:47, in its own part numbers and units.

    Illustrative example: a fictional purchase order from Postmasburg Drilling Contractors, as it arrived.
  2. 02 · Kalahari Fasteners

    Weeva matches and converts.

    Known part numbers resolve from memory, and quantities convert to boxes and reels. A new part waits for confirmation, and a price below your list is flagged.

    Illustrative example: a fictional purchase order from Postmasburg Drilling Contractors, matched to the catalogue.
  3. 03 · Kalahari Fasteners

    The sales order posts to SYSPRO.

    Naledi Khumalo settles the price variances, Thandeka Mokoena confirms the new part at 09:12, and the order syncs two minutes later.

    Illustrative example: an audit log of fictional users showing who changed what, and the value before and after.

Receiving in industrial and engineering supply.

Long purchase orders arrive in several deliveries, with partial quantities and back-orders. Closing the wrong lines, or leaving delivered ones open, throws out commitments and reorder points.

Products and features for industrial and engineering supply.

Read the guideHow to automate the three-way match without changing your ERP

Integrations common in industrial and engineering supply.

Common questions in industrial and engineering supply.

Can Weeva handle purchase orders with hundreds of lines?

Yes. Long purchase orders are read line by line into the same structure as short ones, and very large documents are split where one order ends and the next begins. Only the lines Weeva is unsure about go to a person, so a 200-line order does not mean 200 checks.

Our customers use their own part numbers. How does matching work?

A 13-step matching algorithm, combining deterministic and statistical methods with frontier LLMs and reasoning models, matches each part number and description to your exact product code, and flags anything uncertain for a person. Match Memory remembers each confirmation: the first time a person confirms that a customer's part number means your SKU, it is applied automatically afterwards. Each customer's numbers are learned separately.

Does it convert units like metres, reels and boxes of 100?

Yes. Units of measure are normalised to your catalogue's units when the order is written. "300 nuts" becomes three boxes of 100 where that is how you sell them. A quantity that does not divide into the pack is flagged for a person, never rounded.

How are partial deliveries and back-orders handled on receiving?

With Goods Receiving Automation, the received quantity is posted and the balance stays open on the purchase order until the rest arrives or you close it. Back-orders are not closed by mistake, so commitments and reorder points stay right across several deliveries.

See Weeva on your own orders.

Bring three of your own purchase orders and we'll process them live.

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